Your HOA shouldn't need a second job to manage.

HOAPilot replaces your spreadsheets, paper checks, and email chains with one simple tool. Collect dues online, track violations, store documents, and keep your community informed — all from one dashboard.

Start Free — No Credit Card See How It Works

Trusted by 200+ self-managed communities

HOAPilot dashboard showing financial summary cards, dues collection chart, and recent community activity

The Problem

Sound familiar?

You're chasing dues payments with emails and paper checks

Your HOA's financials live in someone's personal spreadsheet

Board turnover means starting from scratch every election

You're not a bad board. You just don't have the right tool.

Features

Everything your board needs. Nothing it doesn't.

Collect Dues Online

Stop chasing checks. Homeowners pay by card or bank transfer. Auto-reminders at 7, 14, and 30 days. See who's paid and who hasn't in real time.

Dues collection dashboard showing payment statuses, collection rate, and homeowner payment table

Track Violations Without the Drama

Snap a photo, describe the issue, and HOAPilot generates a professional notice. Track every violation from report to resolution.

Violation tracking interface showing reported violations with status timeline and AI notice generation

Financial Reports Your Treasurer Will Love

Budget vs. actuals, income & expenses, and aging reports. Export to PDF or CSV for board meetings. No accounting degree required.

Budget vs actuals report with horizontal bar chart and variance table showing category-level financial details

Your Homeowners Will Love It Too

Homeowners get their own mobile-friendly portal. They see their balance, pay dues with one tap, view announcements, and access community documents — no app download required.

  • One-tap online payments (card or bank transfer)
  • View balance and payment history
  • Read community announcements
  • Submit maintenance requests
HOAPilot homeowner portal on mobile showing outstanding balance, dues payments, and Pay Now buttons
AI-Powered — Only on HOAPilot

AI That Actually Helps

Draft violation notices in seconds. Get instant answers from your CC&Rs. Turn meeting audio into published minutes. No other HOA software has this.

Violation Letter Drafter
Describe the issue → get a professional, CC&R-compliant notice in seconds
CC&R Chatbot
Ask questions about your governing documents and get instant, cited answers
Meeting Minutes Summarizer
Upload meeting audio → get formatted, ready-to-publish minutes automatically

Social Proof

Boards like yours made the switch

"We went from spending 10 hours a month on HOA paperwork to about 2. The AI violation letter tool alone is worth the subscription."

Sarah M. Board President, 68 units

"Our dues collection rate went from 74% to 96% in the first quarter. Having online payments changed everything."

David R. Treasurer, 42 units

"I took over as president mid-term with zero context. HOAPilot's activity log and document library meant I could get up to speed in a day."

Maria L. Board President, 115 units

Communities from 12 to 400+ units trust HOAPilot

Pricing

Simple pricing. No per-unit fees. No surprises.

Unlike other HOA software, your bill doesn't go up every time a new family moves in.

Monthly Annual Save 17%
Free
$0/mo

Up to 10 units — perfect for small communities getting started

  • Online dues collection
  • Violation tracking
  • Document library
  • Homeowner portal
  • Community branding
Get Started Free
Most Popular
Starter
$29/mo

Up to 75 units — full features with 50 AI credits per month

  • Everything in Free
  • 50 AI credits/month
  • Financial reports & exports
  • Auto payment reminders
  • Announcements & messaging
  • Maintenance requests
Start 14-Day Free Trial
Growth
$49/mo

Up to 500 units — unlimited AI, priority support

  • Everything in Starter
  • Unlimited AI credits
  • Priority email support
  • Custom report templates
  • Board member roles & permissions
  • Architectural review tracking
Start 14-Day Free Trial
Enterprise
Custom

500+ units — white label, API access, dedicated support

  • Everything in Growth
  • White-label branding
  • API access
  • Dedicated account manager
  • Custom integrations
  • SLA & uptime guarantee
Contact Us

All plans include: Online dues collection, violation tracking, document library, homeowner portal, announcements, and maintenance requests.

A 50-unit HOA pays $108/mo on PayHOA. On HOAPilot? $29.

Comparison

How HOAPilot stacks up

Real pricing. Real features. No spin.

Feature HOAPilot PayHOA HOA Start Buildium
Price (75-unit HOA) $29/mo ~$108/mo $39/mo $62+/mo
Pricing model Flat rate Per unit Flat rate Per unit
Annual billing option $290/yr
Free tier 10 units
AI violation letter drafter
AI CC&R chatbot
Meeting minutes AI
Online dues (ACH + card)
Homeowner portal Included Extra cost
Document storage
Built for self-managed HOAs

Pricing based on publicly available data as of March 2026. PayHOA pricing estimated at ~$2/unit/month for a 75-unit community.

Getting Started

Live in 30 minutes

01

Create Your Community

Name, address, dues amount. Two minutes.

02

Import Your Homeowners

Upload a CSV or add them one by one. Send invitations with one click.

03

Start Collecting Dues

Connect your bank account via Stripe. Homeowners pay online. You track everything.

FAQ

Common questions

Absolutely. HOAPilot uses bank-level 256-bit SSL encryption for all data in transit and at rest. Payment processing is handled through Stripe, which is PCI DSS Level 1 certified — the highest security standard in the payment industry. We never store credit card numbers on our servers.
Yes. While online payment is the easiest option, board members can manually record check and cash payments in the system. This keeps your records complete regardless of how homeowners choose to pay.
HOAPilot makes board transitions seamless. All documents, financial history, violation records, and activity logs stay in the system. Add new board members with a single invitation, assign roles and permissions, and they have full context from day one. No more starting from scratch.
Not at all. HOAPilot is designed specifically for volunteer board members, not IT professionals. If you can use email and online banking, you can use HOAPilot. Most boards are fully set up within 30 minutes, and our step-by-step onboarding walks you through everything.
When you report a violation, simply describe the issue in plain English. HOAPilot's AI drafts a professional notice letter that references relevant sections of your CC&Rs, includes the appropriate timeline for resolution, and uses a tone that's firm but neighborly. Review, edit if needed, and send — all in under a minute.
Yes. Communities with 10 or fewer units can use HOAPilot completely free, forever. For larger communities, all paid plans include a 14-day free trial with full access to every feature. No credit card required to start.
HOAPilot offers flat-rate pricing starting at $29/month (or $290/year) regardless of community size, while PayHOA charges $54-109/month and scales with your unit count. HOAPilot also includes AI-powered features — violation letter drafting, CC&R chatbot, and meeting minutes summarization — that PayHOA doesn't offer. Both handle dues collection and violation tracking, but HOAPilot is purpose-built for volunteer boards at a fraction of the cost.

Your community deserves better than a spreadsheet.

Join 200+ HOA boards that switched to HOAPilot.

Start Your Free Trial

Free for communities under 10 units. 14-day trial for all paid plans. No credit card required.